Gated document sharing with lead capture
Know the moment your work lands.
Gate a file behind a short form or a password. See every view, and follow up while it matters.
Free forever on the Free plan. No credit card. Lead capture on every plan.
Three things happen when you share.
One link captures the lead, tells you when it opens, and keeps you in control the whole way through.
You gate a file behind a form or a password. GateDocs timestamps the moment it goes out.
The instant someone opens it, a notification tells you who they are and what they viewed.
Follow up while your work is still front of mind — the notification tells you exactly when.
Built into every link.
Capture the lead, know when it lands, and stay in control — every time you share.
Capture leads
Gate a file behind a short form. Every open becomes a contact in your pipeline, not just a download count.
Know when it lands
Get a notification the moment someone opens what you sent — who they are, what they viewed, and when they downloaded it.
Stay in control
Set links to expire, add a password, or cap the number of downloads. Add teammates on a paid plan, so everyone shares and follows up from the same dashboard.
Plan facts — straight from the pricing page
- a month for Pro — flat, not per seat
- $29
- teammates included on Pro
- 10
- leads a month on the Free plan
- 50
Gated downloads start a conversation
Gate files behind a multi-field lead form. Collect name, email, company, and job title before granting access. Gated downloads land in your dashboard as contacts you can follow up — no extra tools, no integrations, no manual work.
- Customisable form fields — not just email
- Leads appear in your dashboard instantly
- Export to CSV, or push to your CRM via webhooks Business
Follow up while they're still reading
Real-time analytics on every shared link. See who viewed, who downloaded, and when. Track trends over 30 days. A live activity feed means you can follow up within minutes — not days.
- Views, downloads, and unique visitors in real time
- Live activity feed with named leads
- Week-over-week conversion trends
Set the rules. Enforce them automatically.
Password-protect sensitive files. Set links to expire by date or download count. Add visible watermarks. Revoke access instantly. You control who sees your content and for how long — without chasing people.
- Password protection with branded gate pages
- Time-based and download-count expiry
- Visible watermarks with lead identity Business
- One-click revocation at any time
Your domain. Your logo. Your colours.
Download pages carry your brand — not ours. Connect a custom domain, upload your logo, and set brand colours. Recipients see a professional experience that builds trust before they even open the file.
- Custom domains (downloads.yourdomain.com) Pro
- Logo and brand colour on every page Pro
- Custom page titles and descriptions
Gate your files. Grow your pipeline.
Most platforms gate by email alone — a single field. GateDocs can ask for name, company, and job title too, so leads arrive with context, not just an address.
Get started freeFree forever. No credit card required.
GateDocs vs. the tools you're using today
Lead capture built in. Not bolted on. Not missing entirely.
The modern DocSend alternative
DocSend requires email gating — a single field. GateDocs gives you full lead capture forms with custom fields: name, email, company, job title, and anything else you need. Plus: transparent pricing, a generous free tier, and no ‘contact sales’ to see what it costs.
| GateDocs | DocSend | |
|---|---|---|
| Multi-field lead capture | ✓ | — |
| Free tier | ✓ | — |
| Published pricing | ✓ | ✓* |
| Starting price | $0/mo | No free plan |
| Price for a team of three | $29/mo flat | ≈$135/mo |
DocSend’s Standard plan is $45 per user per month billed annually — about $135 a month for a team of three. DocSend has a 14-day trial but no free plan. GateDocs Pro is $29 a month flat and includes up to 10 team members.
| Feature | GateDocs | DocSend | PandaDoc | Google Drive |
|---|---|---|---|---|
| Lead capture forms | ✓ | —1 | — | — |
| Custom form fields | ✓ | — | — | — |
| Password protection | ✓ | ✓* | ✓*2 | — |
| Watermarks | ✓*3 | ✓*4 | — | — |
| Download limits | ✓ | — | — | — |
| Link expiry | ✓ | ✓* | — | — |
| View analytics | ✓ | ✓* | ✓* | — |
| Spaces | ✓*10 | ✓*5 | — | — |
| Webhooks & API | ✓*3 | ? | ✓* | — |
| Custom domains | ✓*6 | ✓*7 | — | — |
| Team management | ✓ | ✓* | ✓* | ✓* |
| Free tier | ✓ | —8 | ✓* | ✓* |
| Starting price | $0/mo9 | No free plan8 | $19/user/mo | $0 (no gating) |
| Team pricing | $29/mo flat9 | $45/user/mo (annual)9 |
1 DocSend offers email-gating (single field) but not multi-field lead capture forms. 2 PandaDoc offers basic password protection on some plan tiers. 3 Watermarking, webhooks and the REST API are included on the GateDocs Business plan ($99 a month) and up. 4 DocSend includes dynamic watermarking on its Advanced plan ($150 or more a month). 5 DocSend’s own file-grouping feature happens to be called Spaces too (a naming coincidence, not a shared product); unlimited Spaces on DocSend need its Standard plan. 6 GateDocs custom domains are included on the Pro plan ($29 a month) and up. 7 DocSend includes custom branding, including domains, from its Standard plan and up. 8 DocSend has no free plan — a 14-day trial only. 9 DocSend’s Standard plan is $45 per user per month billed annually — about $135 a month for a team of three. GateDocs Pro is $29 a month flat for up to 10 team members. GateDocs Free includes lead capture with 3 gated links and 50 leads a month. 10 GateDocs Spaces are included on the Pro plan ($29 a month) and up; Free accounts keep viewing and sharing any spaces created before this change but cannot create new ones.
For teams who need to know what happens after ‘send’
Sales, marketing, consulting, fundraising — if you share files externally, GateDocs gives you visibility and control.
Simple, transparent pricing
Start free. Upgrade as you grow. No surprises.
Pay yearly and get 2 months free.
Free
For individuals getting started
- 10 files
- 1 GB storage
- 1 team member — just you
- 3 folders
- Lead capture: 3 gated links, 50 leads a month
- Password protection
- Basic analytics
Pro
For growing teams
- 500 files
- 50 GB storage
- 10 team members
- Unlimited folders
- Unlimited spaces
- Everything in Free
- Unlimited lead capture
- Full analytics
- Custom branding, no 'Powered by GateDocs'
- Custom domain
- Shared space links
- Request files from clients
Business
For scaling organisations
- Unlimited files
- 500 GB storage
- 50 team members
- Unlimited folders
- Unlimited spaces
- Everything in Pro
- REST API access
- Webhook notifications
- Document watermarking
- Request files from clients
Enterprise
For large organisations
- Unlimited files
- Unlimited storage
- Unlimited members
- Unlimited folders
- Unlimited spaces
- Everything in Business
- Volume pricing
- White-glove onboarding
- Custom contract terms
- A gated link is one file or space with a lead form in front of it. Free includes 3 file-gated links at a time — spaces are on Pro and up.
- Going over 50 leads a month on Free never blocks anyone. Visitors still get your files, and every lead is still saved — extras stay locked until you upgrade, then they unlock.
- Basic analytics counts views and downloads for every file. Full analytics adds the complete lead list and lead export, with no monthly lock.
- Folders keep your library organised, on every plan. Spaces bundle files into one branded page you can share with a single link — available on Pro and above.
Every plan includes password protection, link expiry, download limits, and document analytics. Lead capture is on every plan too. Free includes 3 gated links and 50 leads a month. Pro removes the caps and the GateDocs branding.
Frequently asked questions
What file types can I share?
PDFs, Microsoft Office documents (Word, Excel, PowerPoint), images (PNG, JPG, GIF), and ZIP archives. Maximum file size is 50 MB. Office documents are automatically converted for preview.
How does lead capture work?
When you enable lead capture on a file, recipients see a form before they can access the download. You choose which fields to collect — typically email, name, and company. Captured leads appear in your dashboard instantly and can be exported to CSV, or pushed to your CRM via webhooks on the Business plan.
Do recipients need an account?
No. Recipients never need a GateDocs account. They visit the link, complete the form or enter the password, and access the file immediately.
How does GateDocs handle GDPR?
We process data in accordance with GDPR. Your files and lead data are hosted on Supabase, which runs on AWS infrastructure. You can delete individual leads at any time, or export all your data and then purge it completely. We don't hold formal compliance certifications. If you need audited guarantees, contact us and we'll walk you through exactly how your data is handled.
Can I use my own branding and domain?
Yes. On Pro and above, upload your logo, set your brand colours, and connect a custom domain. Every download page reflects your brand, not ours — served from your own domain.
What are spaces?
Spaces let you bundle multiple files into a single branded page with one share link. Gate the entire space behind a single form — ideal for proposals, onboarding packs, and resource libraries. Spaces are available on Pro and above; Free accounts can view and share any spaces they already have but cannot create new ones.
What happens when I reach my file limit?
New uploads are blocked once you reach your plan's file limit — files you've already shared keep working for you and your recipients. To upload more, delete files you no longer need or upgrade your plan.
Can I request files from clients?
Yes, on Pro and above. Send a file request link and the recipient uploads directly — no account required. Files land in your library first, so you review everything before adding it to a space or sharing it further.
An illustration of the GateDocs notification stream — document opens, downloads and new leads arriving as they happen. The names and companies shown are fictional.
Stop sending files into the void.
Start sharing files with built-in lead capture, real-time analytics, and granular access controls. Start free — upgrade as you grow.
Free forever. No credit card required.